Construction software that unifies estimates, jobs, and field photos
Job tracking, estimate generation, field ops, and invoicing for contractors outgrowing spreadsheets and Buildertrend. Senior engineer on subscription, $3,499/mo.
Who this is for
Owner or ops director at a $3M to $50M construction or trades business where job tracking, estimates, invoicing, and field photos live on 4+ systems.
The pain today
- Job tracking, estimates, invoicing, and field photos are on 4+ systems
- Nobody knows which jobs are actually profitable
- Field crews use WhatsApp for photo updates
- Subcontractor coordination lives in email threads
- Buildertrend or JobTread does not fit specific workflow
The outcome you get
- Custom construction app on subscription at $3,499/mo
- Job tracking, estimating, or field ops tool in 8 to 14 weeks
- Integration with QuickBooks or Xero for accounting
- Field-crew-friendly interfaces tested on job-site devices
- Profitability visibility per job and per category
Where construction ops bleed margin
Three places. Estimates — built in spreadsheets with pricing logic that only the senior estimator knows, slow and error-prone. Job profitability — known only in hindsight after the job closes, not in real-time during the work. Field-to-office handoffs — photos on WhatsApp, updates in email, nothing in a system of record. Custom apps fix each. A focused estimating tool saves hours per bid. A real-time profitability dashboard catches margin erosion before it is too late to fix. A field app with photo capture and structured updates eliminates the Monday morning compilation.
Common apps I build
Estimate generators (pricing logic as code, spec uploads, PDF output, approval workflow). Job tracking dashboards (status, budget vs actual, photos, notes, subcontractor coordination). Field crew apps (daily logs, photos, timesheets, material orders). Subcontractor portals (job assignment, document access, invoice submission). Invoice generation (from job data, pushed to accounting). Client portals (job status, photos, approvals, invoices). Each 4 to 10 weeks within the subscription.
Integrations (QuickBooks, Xero, takeoff tools)
Accounting: QuickBooks (Online or Enterprise), Xero, Sage 100 Contractor. Integration pattern: job data in custom app, invoices generated and pushed to accounting, payments flow back from accounting to close jobs. Takeoff tools: PlanSwift, Bluebeam, Stack — for contractors doing heavy estimating, integration with takeoff tools speeds the estimating workflow. Scheduling: Microsoft Project or Primavera for larger GCs, simpler tools for smaller operators. Integration scope depends on operational complexity.
Pricing and engagement model
Standard $3,499/mo. Pro $4,500/mo. For contractors with complex workflows (multiple service lines, subcontractor-heavy), Pro during initial build phase. 14-day money-back guarantee. Cancel anytime. 100 percent code ownership under Work Made for Hire. Hosting cost modest — $100 to $500/mo. For contractors with 50+ field crew users, mobile data and infrastructure may add $100 to $300/mo depending on photo volume.
Case: LAK Embalagens and Imohub — B2B ops and scalable data
LAK Embalagens: B2B manufacturer rebuild with catalog-first pattern, 45 percent bounce reduction, 3x impressions, top three rankings. Imohub: 120,000+ property real estate portal with sub-500ms queries and 70 percent infra savings. Between them, the patterns for construction apps are covered — catalog-first data models (projects, services, estimates), fast internal tools, scalable architecture. Construction apps inherit the same discipline — clean taxonomy, responsive internal dashboards, performance at scale for contractors with lots of historical job data.
When tools like Buildertrend are enough
Buildertrend, CoConstruct, JobTread, Procore (enterprise) handle 80 percent of construction management needs for most contractors under $20M in revenue. Custom work pays back when the tool actively blocks a workflow — unique pricing logic, specialty trade operations, or multi-entity contractor groups. My target construction clients are contractors at $5M+ where custom engineering materially affects estimating speed or job profitability. For smaller contractors, configure Buildertrend or similar first.
Recent proof
A comparable engagement, delivered and documented.
Turned a B2B manufacturer into a digital showroom
Designed and developed a high-performance institutional website to showcase packaging solutions and generate qualified leads.
Frequently asked questions
The questions prospects ask before they book.
- Can you integrate with QuickBooks or Xero?
- Yes. QuickBooks Online, QuickBooks Enterprise, Xero — all have APIs. Integration pattern: job data and invoices flow from custom app to accounting; payments sync back to close jobs. Chart of accounts mapped per client's setup. For contractors with complex accounting (job costing, multi-entity, WIP reports), deeper integration includes report generation. Typical integration: 3 to 5 weeks.
- How does the field crew app work on job sites?
- Responsive web app installs as PWA on tablets and phones. Photo capture uploads via mobile data or WiFi when available; queues locally when offline. Daily logs, timesheets, material orders all work on low-bandwidth connections. Tested on real construction-site devices (rugged Android tablets, older phones). For crews in extremely remote areas with no cell coverage, SMS-based workflows for critical updates. Most construction crews work in areas with at least intermittent connectivity.
- Can we handle subcontractor coordination?
- Yes. Subcontractor portals (job assignment, document access, invoice submission, payment status). For contractors working with many subs, a dedicated sub app flow reduces email chaos. Document management handles COIs (certificates of insurance), W-9s, and contract documents. Integration with payment system for sub invoicing. Typical subcontractor-focused build: 4 to 6 weeks.
- How do you handle photo management?
- Job photos uploaded from field tagged with job, location, date, and crew member. Stored on S3 or similar with thumbnails generated for fast browsing. Client-facing portal surfaces curated photos (not raw dump). For GCs with heavy photo documentation (construction progress tracking), automatic time-lapse or progress-comparison views. Photo volume scales cost-effectively on S3 with lifecycle policies (move old photos to cheaper storage tiers).
- Can you handle change orders?
- Yes. Change-order workflow (scope change → cost estimate → client approval → contract update → invoice adjustment) handled in dedicated flow. E-signature for client approval via DocuSign integration. Change orders tracked against original contract for profitability analysis. For contractors with frequent change orders, this is often the highest-value workflow to automate — saves hours per job and reduces disputes. Typical build: 3 to 5 weeks.
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